The video on this page provides a quick walk through creating replacement payslips, but these are the key items.
Company Name (& Address): This should be the place of employment or head office if a larger organisation. The address is optional and does not suit all payslip styles depending on the layout.
Employee Name (& Address): This can be in any format i.e Sally James, Miss S James, Sally Ann James. Address is optional, most payslip styles have a space specifically for the home address. If you do not wish to show, best to choose the standard type payslip.
National Insurance (NI) Number: This would usually always be shown. It may occasionally be blank where an overseas employee is awaiting a number to be assigned.
Work ID: This is optional as not every company uses one. Space is limited so it should be kept to less than 10 characters.
Job Start Date: If employment started after the new pay year on April 6th we need this so we can correctly calculate the Year to Date earnings for the payslip.
Department: This is optional and limited space. Keep to 5 characters or less.
Tax Code: If employee has a special tax code let us know. Likewise if this is a second job they will use a 'BR' or 'D0' code as a higher rate assignment. Alternatively we calculate using standard tax allowances for the period.
Process Date: The date to display on the payslip. This is not always the day the payment is made. Notes can be shown to include 'payment will be made to your account on....etc'. If ordering multiple payslips we will use the next sequence repeat of the date i.e next Weekly, Two Weeks, Four Weeks or Monthly. If payment is made 'Last Working Day' or 'Last Day' you can notify us in the comments box.
Pay Method: How the payment is made, Bank Transfer, Cash, Cheque, BACS or other method.
Pay Period: If a regular salary is this paid every Week, Two Weeks, Four Weeks or Monthly. Note that 4 weeks and monthly are not the same, as there are 12 months in the year but 13 four week periods.
Payslip Amount: This can be either the before deductions payment (Gross) or the take home (Net) pay, but it must match the pay period. So if weekly, the weekly amount. If monthly then the monthly amount. You can add any payment breakdown such as hours worked x pay rate, or details of bonus, overtime, etc in the extra comments.
Gross or Net: We need to know if the figures you gave or before tax or after so we can calculate correctly.
Extra Comments: You can add anything extra we need to know such as pension contributions or additional expenses payments to be added. We will perform all calculations but you are welcome to provide deductions if you wish.
Your Replacement Payslips will show a breakdown of calculations for the pay period combined with any year to date amounts carried forward from the start of the pay year, or employment start date if after April 6th.